Gower Galaxy Football Club

Safeguarding Children Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

Gower Galaxy Football Club (hereinafter referred to as 'the Club') is committed to providing a safe and positive environment for all children and young people involved in football. This policy aligns with the Football Association of Wales (FAW) Safeguarding Policies and Procedures.

1. Policy Statement

The welfare of every child is paramount. All children have the right to be protected from abuse, neglect, and exploitation. The Club recognises its duty of care to safeguard the welfare of all children and young people by protecting them from physical, emotional, sexual harm, and neglect.

2. Key Principles

• The safety and welfare of the child are the first considerations. • All children, regardless of age, gender, disability, racial origin, religious belief, or sexual orientation, have a right to protection. • All suspicions or allegations of abuse will be taken seriously and responded to swiftly and appropriately. • All staff, coaches, volunteers, and officials have a responsibility to safeguard children.

3. Safeguarding Officer

The Club shall appoint a qualified Club Safeguarding Officer (CSO), who has completed the FAW Safeguarding Children Workshop and holds an enhanced DBS check. The CSO will: • Be the first point of contact for all safeguarding concerns. • Ensure all members are aware of safeguarding procedures. • Liaise with the FAW Safeguarding Team when required. • Maintain secure, confidential records of safeguarding matters.

4. Safer Recruitment

The Club shall ensure that all coaches, managers, and volunteers working with children: • Complete an FAW-approved DBS check before working with children (ALL). • Attend FAW Safeguarding training (Safeguarding Officer).

• Attend Group A Training (ALL). • Are suitably qualified for their role (minimum FAW Leaders Award or equivalent) (Coaches and Team Managers). • Sign up to the Club’s Codes of Conduct. (ALL)

5. Reporting Concerns

If any member has a concern about the welfare of a child, they must: • Report immediately to the Club Safeguarding Officer. • If the CSO is unavailable or the concern relates to the CSO, report directly to the FAW Safeguarding Team or Social Services. • In an emergency, call the Police (999). All concerns will be taken seriously and handled in accordance with FAW Safeguarding procedures.

6. Responding to Allegations

The Club will: • Ensure allegations are taken seriously and acted upon immediately. • Follow FAW reporting procedures and work with statutory agencies where appropriate. • Support the individual who raised the concern and the child involved. • Take appropriate action against any member found to have breached safeguarding standards.

7. Codes of Conduct & Best Practice

All Club officials, coaches, players, and parents must adhere to the Club’s Codes of Conduct. Best practice includes: • Avoiding one-to-one situations with children wherever possible. • Using appropriate language and behaviour at all times. • Ensuring that communication with children is via official Club channels only. • Gaining parental consent for photography and video use.

8. Whistleblowing

The Club supports a culture where anyone can raise safeguarding concerns without fear of reprisal. Concerns can be reported confidentially to the Club Safeguarding Officer or directly to the FAW Safeguarding Team.

9. Review of Policy

This policy will be reviewed annually by the Club Committee and updated in line with FAW guidance.

10. Key Contacts

• Club Safeguarding Officer: Jay Crouch – safeguarding.gowergalaxy@gmail.com • FAW Safeguarding Team: safeguarding@faw.cymru • Police: 999 (emergency) or 101 (non-emergency)

Gower Galaxy Football Club

Code of Conduct – Players

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) expects all players to uphold the highest standards of behaviour on and off the pitch. This Code of Conduct promotes respect, fair play, and enjoyment for everyone involved in football. 2. Purpose This policy aims to:

• Set clear behavioural expectations for all players representing the Club.

• Promote a positive and inclusive football environment.

• Protect the reputation of the Club.

3. Scope This policy applies to all players registered with the Club, across all age groups and teams. 4. Player Responsibilities All players must:

• Respect Others – Treat referees, coaches, team-mates, and opponents with respect at all times.

• Play Fair – Abide by the rules, avoid cheating, and accept match officials’ decisions.

• Be a Team Player – Support and encourage team-mates positively, both in training and matches.

• Attend Regularly – Arrive on time for training and matches and notify the coach if unavailable.

• Care for Equipment – Look after any Club kit or equipment provided.

• Be a Role Model – Represent the Club with pride and uphold its values.

• Use Social Media Responsibly – Never post negative or offensive comments about team-mates, coaches, referees, or opponents.

• Maintain a zero-tolerance stance on bullying.

5. Breaches of the Code Failure to comply with this Code may result in:

• Verbal or written warning from the coach or team manager.

• Meeting with parents/carers (for junior players).

• Temporary suspension from training or matches.

• Further disciplinary action in line with the Club’s Disciplinary Policy.

6. Review This policy will be reviewed annually or sooner if required by the Club Committee.

Gower Galaxy Football Club

Code of Conduct -Parents/Carers & Spectators

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) values the vital role parents, carers, and spectators play in supporting young players. This Code of Conduct ensures that all support is provided in a positive, respectful, and encouraging manner, creating a safe and enjoyable environment for everyone involved in football. 2. Purpose This policy aims to:

• Promote positive behaviour from parents, carers, and spectators.

• Protect players, coaches, and officials from inappropriate behaviour.

• Maintain the Club’s reputation for fair play and respect.

3. Scope This policy applies to all parents, carers, family members, and spectators attending Club training sessions, matches, and events. 4. Responsibilities of Parents/Carers & Spectators All parents, carers, and spectators must: 4.1 Support & Encourage

• Applaud effort, skill, and fair play from both teams.

• Encourage players positively, never criticising mistakes or performances.

4.2 Respect for Others

• Treat referees, coaches, players, and other spectators with respect at all times.

• Accept match officials’ decisions without argument or hostility.

• Never engage in abusive, threatening, or discriminatory behaviour.

• Maintain a zero-tolerance stance on bullying.

4.3 Sideline Conduct

• Do not shout instructions to players – leave coaching to the team’s coaches.

• Stand in designated spectator areas and follow venue rules.

4.4 Player Welfare

• Ensure children arrive on time and are collected promptly after training or matches.

• Inform coaches of any medical conditions or concerns.

4.5 Social Media

• Avoid posting negative or critical comments about players, coaches, referees, or the Club.

• Respect the Photography & Video Policy when sharing images online.

5. Breaches of the Code Failure to comply with this Code may result in:

• Verbal or written warning from the Club Committee.

• Being asked to leave a match or training session.

• Suspension from attending future matches or events.

• Further action under the Disciplinary Policy if behaviour is serious or persistent.

6. Review

This policy will be reviewed annually to ensure it reflects best practice and FAW guidance.

Gower Galaxy Football Club

Code of Conduct – Club Officials

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) values the vital role parents, carers, and spectators play in supporting young players. This Code of Conduct ensures that all support is provided in a positive, respectful, and encouraging manner, creating a safe and enjoyable environment for everyone involved in football. 2. Purpose This policy aims to:

• Promote positive behaviour from parents, carers, and spectators.

• Protect players, coaches, and officials from inappropriate behaviour.

• Maintain the Club’s reputation for fair play and respect.

3. Scope This policy applies to all parents, carers, family members, and spectators attending Club training sessions, matches, and events. 4. Responsibilities of Parents/Carers & Spectators All parents, carers, and spectators must: 4.1 Support & Encourage

• Applaud effort, skill, and fair play from both teams.

• Encourage players positively, never criticising mistakes or performances.

4.2 Respect for Others

• Treat referees, coaches, players, and other spectators with respect at all times.

• Accept match officials’ decisions without argument or hostility.

• Never engage in abusive, threatening, or discriminatory behaviour.

• Maintain a zero-tolerance stance on bullying.

4.3 Sideline Conduct

• Do not shout instructions to players – leave coaching to the team’s coaches.

• Stand in designated spectator areas and follow venue rules.

4.4 Player Welfare

• Ensure children arrive on time and are collected promptly after training or matches.

• Inform coaches of any medical conditions or concerns.

4.5 Social Media

• Avoid posting negative or critical comments about players, coaches, referees, or the Club.

• Respect the Photography & Video Policy when sharing images online.

5. Breaches of the Code Failure to comply with this Code may result in:

• Verbal or written warning from the Club Committee.

• Being asked to leave a match or training session.

• Suspension from attending future matches or events.

• Further action under the Disciplinary Policy if behaviour is serious or persistent.

6. Review

This policy will be reviewed annually to ensure it reflects best practice and FAW guidance.

Gower Galaxy Football Club

Equality, Diversity & Inclusion Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club ("the Club") is committed to promoting equality, diversity, and inclusion in all aspects of its operations. The Club believes that football should be accessible to all individuals regardless of age, gender, ethnicity, disability, religion, sexual orientation, or background. Discrimination, harassment, or victimisation of any kind will not be tolerated. 2. Purpose This policy aims to:

• Ensure an inclusive and welcoming environment for players, coaches, officials, volunteers, and supporters.

• Promote respect and fairness in all Club activities.

• Comply with relevant legislation, including the Equality Act 2010 and FAW guidelines.

3. Scope This policy applies to:

• All members, players, coaches, officials, volunteers, parents, and spectators.

• All Club activities, events, training sessions, matches, and social media platforms.

4. Our Commitments

• Equality of Opportunity: All individuals will have equal access to Club opportunities and facilities.

• Diversity: We celebrate and value differences within the Club and the wider community.

• Inclusion: We actively encourage participation from underrepresented groups and remove barriers to involvement.

• Challenging Discrimination: The Club will promptly investigate and address any reported incidents of discrimination or harassment.

5. Responsibilities 5.1 Club Committee

• Promote and monitor equality and diversity initiatives.

• Ensure policies and procedures support inclusivity.

5.2 Coaches & Volunteers

• Foster a respectful and supportive environment.

• Attend equality and diversity training where available.

• Challenge discriminatory behaviour or language.

5.3 Players, Parents & Spectators

• Respect all individuals regardless of differences.

• Report any incidents of discrimination to the Club Safeguarding Officer.

6. Reporting and Handling Incidents

• Any incidents or concerns regarding discrimination or harassment should be reported to: 📧 safeguarding.gowergalaxy@gmail.com

• Reports will be handled confidentially and investigated promptly under the Club’s disciplinary procedures.

7. Education & Awareness

• The Club will provide ongoing education on equality, diversity, and inclusion.

• Promote campaigns such as FAW Respect, Kick It Out and Show Racism the Red Card.

8. Review This policy will be reviewed annually to ensure it remains effective and compliant with legislation and FAW standards.

Gower Galaxy Football Club

Anti-Bullying Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club ("the Club") is committed to providing a safe, inclusive, and enjoyable environment for all. Bullying of any kind will not be tolerated. All players, coaches, volunteers, and parents have a right to participate in football free from fear, intimidation, or harassment. This policy is aligned with the FAW Safeguarding Standards and Equality, Diversity & Inclusion Policy. 2. Purpose The purpose of this policy is to:

• Prevent and tackle all forms of bullying.

• Ensure all members know that bullying is unacceptable.

• Provide clear guidance on how to report and deal with bullying incidents

3. Scope This policy applies to:

• All players, parents, coaches, officials, and volunteers.

• All Club activities, including training, matches, tournaments, travel, and social media.

4. Definition of Bullying Bullying is deliberate, repeated, and hurtful behaviour that causes distress to others. It can include:

• Physical bullying – hitting, kicking, pushing.

• Verbal bullying – name-calling, threats, insults, or racist/sexist comments.

• Emotional bullying – excluding someone, spreading rumours.

• Cyberbullying – offensive messages, social media abuse, sharing inappropriate images.

5. Our Commitment The Club will:

• Maintain a zero-tolerance stance on bullying.

• Take all allegations of bullying seriously and act promptly.

• Support victims of bullying and take steps to prevent further incidents.

• Educate players, coaches, and parents about respect and fair play.

• Apply appropriate disciplinary action against anyone found to be bullying.

6. Responsibilities 6.1 Club Committee & Safeguarding Officer

• Ensure this policy is communicated to all members.

• Manage and investigate bullying reports in line with the Safeguarding Policy.

6.2 Coaches & Volunteers

• Promote positive behaviour and challenge inappropriate conduct.

• Report any bullying incidents to the Club Safeguarding Officer.

6.3 Players & Parents

• Respect other members and challenge or report bullying.

• Support the victim and avoid retaliatory behaviour.

7. Reporting Bullying Any concerns about bullying should be reported to the Club Safeguarding Officer: 📧 safeguarding.gowergalaxy@gmail.com Reports will be handled confidentially and investigated promptly. Serious incidents may be referred to the FAW or statutory agencies. 8. Responding to Bullying When bullying is reported, the Club will:

1. Investigate the incident by speaking to all parties involved.

2. Support the victim and agree on steps to prevent further incidents.

3. Take disciplinary action against the perpetrator, which may include:

• Verbal or written warnings.

• Temporary suspension from training/matches.

• Permanent removal from the Club for repeated or serious incidents.

9. Education & Prevention

• Coaches will promote the FAW Respect Programme.

• Parents and players will be reminded of the Club’s Codes of Conduct regularly.

10. Review

This policy will be reviewed annually or after any significant incident.

Gower Galaxy Football Club

Complaints & Grievance Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) is committed to providing a safe, respectful, and enjoyable environment for all members. The Club recognises that complaints and grievances may arise and aims to address these fairly, promptly, and transparently. 2. Purpose This policy aims to:

• Provide a clear process for raising and resolving complaints and grievances.

• Ensure all parties are treated fairly and with respect.

• Maintain positive Club relations and improve Club operations through feedback.

3. Scope This policy applies to all players, coaches, officials, volunteers, parents, and spectators involved with the Club. 4. Definitions

• Complaint: A concern about the behaviour, decisions, or actions of an individual or the Club.

• Grievance: A formal expression of dissatisfaction regarding unfair treatment, discrimination, or breaches of Club policies.

5. Procedures 5.1 Informal Resolution

• Wherever possible, resolve concerns informally by discussing the issue directly with the person involved or with a relevant coach or Club official.

5.2 Formal Complaint

• If informal resolution is unsuccessful or inappropriate, submit a written complaint to the Club Secretary or Chair via email or letter.

• The complaint should include:

• Details of the issue

• Names of those involved

• Any relevant dates and evidence

5.3 Investigation

• The Club Committee will acknowledge receipt within 5 working days.

• A fair and impartial investigation will be conducted, including gathering statements and evidence.

• Both complainant and respondent will have an opportunity to present their views.

5.4 Outcome & Action

• The Committee will decide on the appropriate outcome, which may include mediation, warnings, or disciplinary action.

• Both parties will be informed of the decision in writing.

6. Appeals

• Either party may appeal the decision by submitting a written request to the Club Committee within 10 working days.

• An independent panel may be convened to review the case and make a final decision.

7. Confidentiality

• All complaints will be handled confidentially and only shared with those directly involved in the process.

8. Review This policy will be reviewed annually to ensure it remains fair, effective, and compliant with FAW guidelines.

Gower Galaxy Football Club

Disciplinary Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) is committed to maintaining high standards of behaviour and discipline to ensure a safe, respectful, and positive environment for all members. This policy outlines the process for managing breaches of Club rules, codes of conduct, or unacceptable behaviour. 2. Purpose This policy aims to:

• Promote good conduct and fair play.

• Provide a clear framework for addressing disciplinary issues.

• Ensure consistent, transparent, and fair handling of disciplinary matters.

3. Scope This policy applies to all players, coaches, officials, volunteers, parents, and spectators associated with the Club during all Club activities and events. 4. Types of Misconduct Misconduct may include but is not limited to:

• Breach of the Club’s Code of Conduct.

• Bullying, harassment, or discrimination.

• Violent, threatening, or abusive behaviour.

• Misuse of social media or inappropriate communication.

• Failure to comply with Club policies or instructions.

5. Disciplinary Procedure 5.1 Informal Resolution

• Minor issues should be addressed promptly by the relevant coach, team manager, or Club official through discussion and guidance.

5.2 Formal Complaint

• More serious matters or unresolved issues must be reported to the Club Secretary or Chair in writing.

5.3 Investigation

• The Club Committee will investigate the complaint impartially, gathering evidence and statements from involved parties.

• The individual(s) involved will be informed of the allegations and given an opportunity to respond.

5.4 Disciplinary Panel

• A panel of at least three Committee members, excluding those with conflicts of interest, will consider the case.

• The panel will decide on appropriate sanctions if misconduct is proven.

6. Possible Sanctions Sanctions may include:

• Verbal or written warnings.

• Temporary suspension from Club activities.

• Permanent exclusion from the Club.

• Referral to external bodies, such as FAW or the police, if necessary.

7. Appeals

• Individuals may appeal decisions by submitting a written request to the Club Committee within 10 working days.

• An independent appeals panel will review the case and make a final decision.

8. Confidentiality

• All disciplinary matters will be treated confidentially to protect all parties involved.

9. Review This policy will be reviewed annually to ensure fairness, transparency, and alignment with FAW regulations.

Gower Galaxy Football Club

Health & Safety Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club ("the Club") is committed to providing a safe environment for all players, coaches, volunteers, and spectators. The Club recognises its responsibility to take all reasonable steps to prevent accidents, injuries, or illnesses during football-related activities. 2. Purpose The purpose of this policy is to:

• Ensure the health, safety, and welfare of all members.

• Minimise risks by promoting good practices and following FAW and legal safety requirements.

• Provide clear procedures for reporting and dealing with accidents or emergencies.

3. Scope This policy applies to:

• All Club activities, including training sessions, matches, tournaments, travel, and social events.

• All members, coaches, officials, volunteers, parents, and spectators.

4. Responsibilities 4.1 Club Committee

• Ensure health & safety arrangements are in place for all Club activities.

• Appoint a Health & Safety Officer or include this role within the Club Safeguarding Officer’s responsibilities.

• Review risk assessments annually.

4.2 Coaches & Volunteers

• Complete risk assessments for training and match venues.

• Check equipment and pitches before use.

• Ensure emergency contact details and medical information are available for all players.

• Carry a fully stocked first aid kit at all sessions.

• Record and report all accidents and incidents to the Committee.

4.3 Players & Parents

• Follow health & safety instructions from coaches.

• Inform coaches of any relevant medical conditions.

• Ensure appropriate footwear, shin pads, and kit are worn.

5. Risk Assessment

• All training and match venues will be assessed for hazards before use.

• Any identified risks will be reduced or eliminated where possible.

• Unsafe facilities will not be used until the issue is resolved.

6. First Aid & Medical Provision

• At least one qualified FAW First Aid for Football trained person will be present at all sessions.

• A first aid kit will be available at all training sessions and matches.

• Emergency procedures will be clearly communicated to coaches and volunteers.

• Parents must provide up-to-date medical information and emergency contact details.

7. Accident & Incident Reporting

• All accidents and injuries will be recorded in the Club Accident/Incident Report Log.

• Serious incidents will be reported to the FAW and, if necessary, statutory authorities.

8. Emergencies In an emergency:

1. Assess the situation – ensure safety of others.

2. Call 999 for serious injuries or life-threatening emergencies.

3. Contact the parent/guardian immediately.

4. Complete an incident report after the situation is resolved.

9. Equipment & Facilities

• All equipment will be checked regularly and replaced if unsafe.

• Goalposts must meet FAW safety standards and be anchored securely.

• Changing facilities will be kept clean and safe.

10. Review

This policy will be reviewed annually or following any major incident or change in legislation.

Gower Galaxy Football Club

Privacy & Data Protection Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club ("the Club") respects the privacy of all members and is committed to protecting personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This policy explains how we collect, use, store, and protect personal information. 2. Purpose The purpose of this policy is to:

• Ensure personal data is collected and processed lawfully and transparently.

• Protect the privacy and rights of members.

• Explain members’ rights in relation to their personal data.

3. Scope This policy applies to:

• All personal data processed by the Club relating to players, parents/carers, coaches, volunteers, officials, and supporters.

• Data collected through registration forms, websites, emails, and other Club communications.

4. What Data We Collect The Club may collect:

• Personal information – name, address, date of birth, emergency contact details.

• Medical information – allergies, injuries, or conditions relevant to player welfare.

• Football-related details – team, position, FAW registration number.

• Images and videos – for promotional or social media purposes (with consent).

5. How We Use Personal Data The Club will only use data for legitimate Club purposes, including:

• Player registration with the FAW.

• Team administration, match organisation, and communications.

• Safeguarding and welfare purposes.

• Health and safety, including medical emergencies.

• Promotion of Club activities (where consent has been provided).

The Club will never sell or share data with third parties for marketing purposes. 6. Consent

• The Club will obtain consent for collecting and using personal data, particularly for photography or video use.

• Members may withdraw consent at any time by contacting the Club.

7. Storing & Protecting Data

• Personal data will be stored securely (password-protected digital files or locked storage).

• Only authorised Committee Members, Coaches, or Welfare Officers will have access to relevant data.

• Data will not be kept for longer than necessary.

8. Sharing Data The Club may share data only with:

• The Football Association of Wales for registration and compliance purposes.

• Emergency services, where necessary, for medical or safeguarding reasons.

9. Your Rights Members have the right to:

• Access their personal data.

• Request correction of inaccurate data.

• Request deletion of data, where legally appropriate.

• Withdraw consent for non-essential uses (e.g., photography).

Requests should be sent to: 📧 gowergalaxygirls@gmail.com 10. Breaches of Data Security

• Any suspected data breaches will be reported to the Club Committee immediately.

• Serious breaches will be reported to the Information Commissioner’s Office (ICO) in line with UK GDPR requirements.

11. Review

This policy will be reviewed annually or in line with changes to data protection legislation.

Gower Galaxy Football Club

Social Media & Communications Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club ("the Club") recognises the importance of clear, respectful, and responsible communication, including via social media platforms. This policy sets out guidelines for the use of social media and other communication tools by members, coaches, volunteers, and supporters to protect individuals and the Club’s reputation. 2. Purpose The policy aims to:

• Promote positive, respectful communication online and offline.

• Protect personal privacy and confidentiality.

• Prevent misuse or harmful behaviour on social media.

• Ensure compliance with FAW guidelines and safeguarding requirements.

3. Scope This policy applies to:

• All Club members, players, parents/carers, coaches, volunteers, officials, and supporters.

• All official and personal use of social media related to the Club (e.g., Facebook, Twitter, Instagram, WhatsApp groups).

4. Acceptable Use

• Use social media to promote the Club positively and share relevant news, results, and events.

• Respect the privacy of others; do not share personal information or images without consent.

• Use respectful, appropriate language at all times.

• Give credit where due and avoid spreading rumours or unverified information.

5. Unacceptable Behaviour Do not:

• Post offensive, discriminatory, or abusive content relating to players, officials, volunteers, or other members.

• Share confidential Club information or internal matters publicly.

• Engage in arguments, bullying, or harassment online.

• Use social media to criticise referees, opponents, or Club decisions.

6. Photography & Video Use

• Follow the Club’s Safeguarding and Photography Policy when posting images or videos.

• Obtain consent before sharing images of children or vulnerable adults.

• Do not tag individuals without permission, especially minors.

7. Official Club Accounts

• Only authorised Club officials may manage official social media accounts.

• Official accounts should be used professionally and monitored regularly.

• Any concerns or complaints received via social media must be forwarded to the Club Welfare Officer or Committee promptly.

8. Breaches of Policy

• Breaches may result in warnings, suspension, or expulsion from the Club.

• Serious incidents may be reported to the FAW or statutory authorities.

9. Review This policy will be reviewed annually or following any incidents related to social media use.

Gower Galaxy Football Club

Selection & Playing Time Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) is committed to fair, transparent, and consistent player selection and playing time practices that promote development, enjoyment, and team spirit for all players. 2. Purpose This policy aims to:

• Provide clarity on how selections are made.

• Ensure all players are given fair opportunities to participate.

• Promote a positive and inclusive playing environment.

3. Scope This policy applies to:

• All players and coaches involved in team selection and matchday decisions.

4. Selection Principles

• Selection decisions will be based on training attendance, attitude, effort, skill, and team balance. (U12 Upwards)

• Coaches will consider individual development needs alongside team performance.

• Selections will be made without discrimination or bias.

5. Playing Time Principles

• All players should receive meaningful playing time where possible.

• At competitive levels, playing time may vary depending on performance and tactical considerations but will still aim to be fair.

• Coaches will communicate with players and parents about selection and playing time policies.

6. Communication

• Coaches will provide feedback and explain selection decisions respectfully and constructively.

• Concerns about selection should be raised directly with the coach first, then with the Club Committee if necessary.

7. Review This policy will be reviewed annually to ensure fairness and effectiveness.

Gower Galaxy Football Club

Photography & Video Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) recognises the benefits of photography and video to celebrate achievements and promote the Club. However, the safety and privacy of players, particularly minors, is paramount. 2. Purpose This policy aims to:

• Ensure photography and video activities are conducted safely and respectfully.

• Protect children and vulnerable individuals from inappropriate use of images.

• Comply with data protection and safeguarding guidelines.

3. Scope This policy applies to:

• All photography and video recordings taken at Club events, matches, training, and social activities.

• All members, volunteers, parents, spectators, and media personnel.

4. Consent

• Written consent will be obtained from parents or guardians before taking or using images of players under 18 via the registration form for the player.

• Registration form will specify how images will be used.

5. Use of Images

• Images will only be used for legitimate Club purposes such as publicity, social media, or promotional materials.

• Personal information will never be shared alongside images without explicit permission.

• The Club will avoid publishing images that could place players at risk.

6. Photography Guidelines

• Photography should be conducted in public areas with appropriate supervision.

• Photographers must be identifiable and authorised by the Club.

• Any concerns about inappropriate photography should be reported immediately to the Club Welfare Officer.

7. Social Media

• Members should be mindful and respectful when posting Club-related images online.

• Images of players should not be tagged or shared without consent.

8. Review This policy will be reviewed annually or as required to reflect.

Gower Galaxy Football Club

Transport Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) is committed to ensuring the safety and welfare of all players, volunteers, and staff when travelling to and from Club-related activities. 2. Purpose This policy aims to:

• Provide clear guidance on transport arrangements.

• Promote safe and responsible travel practices.

• Protect the welfare of children and vulnerable adults.

3. Scope This policy applies to:

• All players, coaches, volunteers, and parents involved in Club activities requiring travel.

• Transport provided by or arranged through the Club.

4. Transport Arrangements

• Where the Club organises transport, vehicles must be roadworthy, insured, and drivers appropriately licensed.

• Parents/guardians are responsible for transporting their children unless otherwise arranged.

• Any Club-organised transport will have prior parental consent for children.

5. Responsibilities

• Drivers must adhere to all road safety laws and drive responsibly.

• Players should behave appropriately during transport.

• Parents should ensure their child is collected promptly after activities.

6. Safeguarding Considerations

• Where transport involves one-to-one situations, this must be approved by the Club Safeguarding Officer.

7. Emergencies

• In the event of an emergency during transport, drivers must contact emergency services and inform the Club Safeguarding Officer immediately.

8. Review This policy will be reviewed annually to ensure safety and compliance.

Gower Galaxy Football Club

Late Collection of Children Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) is committed to safeguarding the welfare of all children involved in its activities. The Club recognises the importance of clear procedures when children are not collected on time. 2. Purpose This policy aims to:

• Ensure children’s safety and wellbeing if parents or carers are late collecting them.

• Provide guidance to coaches, volunteers, and staff on appropriate actions.

• Communicate expectations to parents and carers.

3. Scope This policy applies to:

• All children under 18 attending Club training sessions, matches, or events.

• All Club staff, volunteers, and coaches responsible for children.

4. Procedures

• Parents/carers should inform the Club if they expect to be late collecting their child.

• If a child is not collected within 15 minutes of the scheduled finish time, Coaches or volunteers will attempt to contact the parent/carer using provided emergency contact details.

• If no contact is made within 30 minutes, the Club Safeguarding Officer will be informed.

• The Safeguarding Officer may contact local authorities or social services if necessary to ensure the child’s safety.

5. Responsibilities

• Coaches and volunteers will supervise the child in a safe environment while waiting.

• Parents/carers are responsible for timely collection and updating contact details.

• The Safeguarding Officer will follow safeguarding procedures if concerns arise.

6. Communication

• The Club will remind parents/carers of this policy regularly.

• Parents/carers are encouraged to provide alternative emergency contacts.

7. Review This policy will be reviewed annually or following any safeguarding incidents.

Gower Galaxy Football Club

Whistleblowing Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) is committed to maintaining an open and transparent environment where individuals can raise concerns about wrongdoing without fear of retaliation. 2. Purpose This policy aims to:

• Encourage reporting of concerns about malpractice, misconduct, or breaches of Club policies.

• Protect whistleblowers from victimisation or unfair treatment.

• Ensure concerns are investigated appropriately and confidentially.

3. Scope This policy applies to:

• All Club members, volunteers, staff, parents, players, and officials.

4. What to Report

• Criminal activity or breaches of the law.

• Health and safety risks.

• Abuse, bullying, or harassment.

• Financial misconduct or fraud.

• Other unethical or inappropriate behaviour.

5. Reporting Procedure

• Concerns should be raised in the first instance with the Club Safeguarding Officer or a Committee member. safeguarding.gowergalaxy@gmail.com

• If the concern involves the Safeguarding Officer or Committee, contact the FAW or relevant external body.

• Reports can be made verbally or in writing and will be treated confidentially.

6. Protection for Whistleblowers

• The Club will not tolerate any victimisation or harassment of whistleblowers.

• Whistleblowers will be supported and their identity kept confidential where possible.

7. Investigation

• All concerns will be investigated promptly and fairly.

• Outcomes and any necessary actions will be communicated appropriately.

8. Review This policy will be reviewed annually to maintain effectiveness and compliance.

Gower Galaxy Football Club

First Aid & Emergency Action Plan

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) is committed to providing appropriate first aid and emergency response to ensure the health, safety, and wellbeing of all players, staff, volunteers, and spectators. 2. Purpose This policy aims to:

• Ensure effective first aid provision at all Club activities.

• Prepare the Club to respond appropriately to emergencies.

• Comply with relevant health and safety legislation and FAW guidelines.

3. Scope This policy applies to:

• All Club activities including training, matches, and events.

• All players, coaches, volunteers, officials, and spectators.

4. First Aid Provision

• The Club will ensure trained first aiders are present at all matches and training sessions.

• First aid kits will be maintained, accessible, and regularly checked.

• First aiders will have clear roles and responsibilities, including recording incidents.

5. Emergency Procedures

• In the event of a serious injury or emergency, call emergency services immediately.

• Follow the instructions of first aiders and emergency responders.

• Notify the Club Safeguarding Officer and relevant family members as soon as possible.

• Keep a record of all incidents and actions taken.

6. Training & Resources

• The Club will support training for first aiders and refreshers as required.

• Information about first aid procedures will be communicated to all relevant members.

7. Review This policy will be reviewed annually or following any incident to ensure effectiveness and compliance.

Gower Galaxy Football Club

Kit & Equipment Policy

Email: gowergalaxygirls@gmail.com

Safeguarding: safeguarding.gowergalaxy@gmail.com

1. Policy Statement Gower Galaxy Football Club (“the Club”) is committed to providing and maintaining appropriate kit and equipment to ensure safe, professional, and consistent standards across all teams. 2. Purpose This policy aims to:

• Ensure players and coaches have access to suitable, safe, and well-maintained equipment.

• Maintain a consistent Club identity through approved kit design and colours.

• Outline responsibilities for care and return of Club property.

3. Scope This policy applies to:

• All Club kit, training wear, match-day uniforms, and equipment (balls, cones, goals, etc.).

• All players, coaches, volunteers, and officials.

4. Kit Guidelines

• Players must wear the approved Club kit for all matches and official events.

• Any sponsorship or branding on kit must be approved by the Club Committee.

• Personalised alterations to kit are not permitted unless authorised by the Club.

• All Kit purchased by the club remains the property of the club and should be returned if the player/coach/volunteer leaves the club.

5. Equipment Guidelines

• The Club will supply equipment that meets FAW safety standards.

• Coaches are responsible for checking equipment before use.

• Damaged or unsafe equipment must be reported immediately to the Club Committee.

6. Care & Responsibility

• Players and coaches are responsible for taking care of any issued kit or equipment and ensuring this is returned if a player was to leave.

• All loaned items must be returned at the end of the season or on request.

• Lost or damaged items (due to negligence) may need to be replaced at the individual’s cost.

• All kit and equipment is owned by the club

• Pre Season Inventory will be issued to each age groups' lead coach

• Any lost or damaged kit or equipment should be reported to gowergalaxygirls@gmail.com at your earliest opportunity

7. Review This policy will be reviewed annually to ensure quality and safety standards are maintained.